Sample Application and Inquiry Letters

Sample Application Letters
The application letter functions much as the resume does: as a means to convince employers of your ability as a potential employee. However, the application letter gives an opportunity to communicate more fluidly, and to communicate with the employer in a less structured and frustrating document. Completing a successful application letter requires you to lay out much of the same evidence as in the resume, but it’s the manner in which this is relayed that is important. See in the following application letter resume samples how to craft an engaging and distinctive application letter.
Application Letter Samples
Many of the same considerations to make in resume writing should be made in application letter writing. What are employers looking for? What are the details of the position? How can you relate your own experience and knowledge to the requirements of the job? The application letter gives an opportunity to answer these questions more directly. To craft an application letter which responds to all these questions and more, you must:• Provide an introduction in the initial paragraph which encapsulates the most important points• Directly address the specifics of the position• Craft the letter as a supplement to the resume, expanding on and exploring certain ideas fully• Express the reasoning for applying, and what you can bring to the process that is unique
How to Write an Application Letter
The application letter should explore much of the same ground as the resume, yet it shouldn’t reiterate all the same points. Rather, the aim of the application letter is to provide a more comprehensive exploration of why you are applying and what can be brought to the table. Since the application letter is less regimented, use it as a chance to communicate information in a distinctive fashion. Application letters must directly respond to the job posting and convince employers of unique and extensive capability. The application letter shouldn’t list experiences and skills, but rather formulate a narrative which addresses all the points of the position. By focusing on maintaining a consistent and engaging narrative, the letter will draw in employers and hold their attention.
Sample Job Application Letter
John Donaldson
8 Sue Circle
Smithtown, CA 08067
George Gilhooley
XYZ Company
87 Delaware Road
Hatfield, CA 08065
Dear Mr. Gilhooley,
I am writing to apply for the programmer position advertised in the Times Union. As requested, I am enclosing a completed job application, my certification, my resume, and three references.
The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:
• I have successfully designed, developed, and supported live use applications
• I strive for continued excellence
• I provide exceptional contributions to customer service for all customers
With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed.
Please see my resume for additional information on my experience.
I can be reached anytime via email at or my cell phone, 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
Signature (for hard copy letter)
John Donaldson
How to Send an Email Application Letter
If you’re sending your cover letter via email, list your name and the job title in the subject line of the email message. Include your contact information in your email signature, but don’t list the employer’s contact information. Skip the date, and start your email message with the salutation

Cover letter examples

A covering letter is essentially an advert for your CV.

As it will most likely be read before your CV, it should be convincing and at a glance it must grab the reader’s attention enough to encourage them to read any attached Curriculum Vitae. They should be seen by jobseekers as an excellent opportunity to communicate directly to the recruiter and a useful way to demonstrate their suitability for a job.

Need help writing a cover letter?
If so then you’ve come to the right place. On this page you will find a list of cover letter examples that are free for jobseekers to download, print and use to write their very own professional one. You are advised not to simply copy these examples word for word, but to instead use them to gain ideas and inspiration from. The wording in these examples should be modified so that it fits your very own personal circumstances, and is targeted at the job you are applying for.

What is a cover letter
This is a simple, concise and formal letter that you send with your CV when applying for a job. It can help your CV to get noticed, is vital in creating a good first impression and can be a key factor in getting you invited to a job interview.

Its aim is to build on the information you provide in your resume, and it must make sufficient impact on the reader to make them want to know more about you. It is a socially acceptable way of introducing yourself and explaining which vacancy you’re applying for or which area you are enquiring about.

It gives a personal touch to your job application which your CV cannot do, and is an ideal opportunity to match your skills and experience to those on the job specification. In essence a cover letter gives you the chance to express all those things that do not comfortably fit into a CV’s rigid structure. Therefore it should express a high level of interest and knowledge about the position, and be used to promote you as a person, your achievements and your personal qualities.

Apart from demonstrating your communication skills and thereby setting you apart from other applicants, they can be used to;
• Highlight information that is not given in your CV.
• Convince the employer of your enthusiasm.
• Explain special circumstances as to why you are suitable for the role.
• Give details of when you are available for interview.
• Reaffirm your Unique Selling Point.
• Explain any anomalies, like career gaps in your CV and application.
• Tell an employer when you are available to start work.
• Compliment a potential employer on their brand or reputation.
• Perhaps they have launched a new product or service that has greatly impressed you.
With all of these points in mind, we have listed below tips that you should follow if you want to increase your chances of receiving more interview invitations.

Sample Letter of Inquiry
An inquiry letter, also known as a prospecting letter or letter of interest, is sent to companies that may be hiring, but, haven’t advertised job openings.
Inquiry letters can be send via mail or email. However, sometimes a mailed written letter can make more of an impression than an email message which may not be opened.
Inquiry letters should contain information on why the company interests you and why your skills and experience would be an asset to the company.
Also provide information on how you will follow-up and your contact information.
Here’s information on inquiry letter writing plus examples of inquiry letters.
Inquiry Letter Examples
• Inquiry Letter Example
• Letter of Inquiry Example for Entry Level Jobs
• Sample Email Letter of Inquiry
• Letter of Interest Example
• Letter of Interest / Prospecting Letter
• Sample Letter of Interest
• Value Proposition Letter
• Value Proposition Letter Sample (Cold Call)
How to Write an Inquiry Letter
Writing a letter of inquiry can become an easy task when you have some guiding material.

An enquiry letter may consist all or few of the below mentioned parts:
• Introduction
• Description
• Statement
• Methodology
• Final Summary
The inclusion or exclusion of certain components depends on the scope of your letter. Business letters will tend to have all mentioned while those on a smaller platform will include few. Not to forget that these letter are formal letters and will follow the rules pertaining to these. These rules refer to the common styles of writing a business letter, i.e. Full Block Style, Modified Block Style and others.
An example of letter of inquiry or a letter of inquiry format is sufficient. To add to it the writing tips provide efficiency. Thus, it is advisable to go through the format, tips, examples and the templates.
Inquiry Letter Formats
• Inquiry Letter Format 1
• Inquiry Letter Format 2
Inquiry Letter Writing Tips

Inquiry Letter Writing Tips
• Outline and Organise your Inquiry – By outlining it is meant that you have to know what sort of information you are going to present?, word limit, documents required, the tone of the language, your anticipation, common ground of consensus and other required matter. It is just like an architecture preparing a building plan. Here you have to decide ‘What to include?’ and ‘Why to include?’ Knowing this eases the writing process and also eases the reading on part of the recipient. When all the pieces are clear in your mind, it is time to figure out the best possible logical order. Arrange a sequential order for the relevant information. In this way outlining and organising eases the further writing process.
• Gather Information – Certain inquiries may not require any search or research, certain will. For the latter one’s you have to collect information to make your case strong. If you are looking for a job, you need to know the expectations of the employer. If it is a fund that you are writing for, know your client. Research your recipient; know the principles on which they work. Analyse their intellect and weaknesses. Any information which will support your inquiry is good. It might appear daunting but you don’t need to go into all areas. Pick one or two and research on that. There are other indirect methods like visiting the websites, going through profiles, news items and other assistive methods. Knowing and delivering the anticipated speeds up the writing and the success of the inquiry. On your part you might be required to provide information to the recipient and that too needs to be sorted out before it is presented.
• Drafting – A formal letter like query letter begins from a draft. The draft maybe required for your own acceptance or for the organisation you are working for. The initial step of outlining and organising comes to aid in the draft. The logical order and the information collected are put to full use in drafting. Ideas or lines may come hard, so start with what comes first in the mind. Then weave the inquiry around it and prepare your letter. Though the layout has been planned but the content may not always live up to the layout. Drafting is a good option because you may not always come up with a good letter and you require certain revisions or consultations with your seniors. Here, you can experiment and chalk out a format for future use.
• Appropriate Recipient – Your inquiry may not yield the desired results if you are in doubt about the exact recipient. You may know about multiple recipients but who is the one, that is most likely to respond in a positive and helpful manner. To solve this query you can contact the recipient’s office and find out who is the most appropriate. For indirect methods you can use previous correspondence containing letterhead or recipient’s name. The company’s website can also be helpful in this matter. Never address your inquiry letter to a ‘Department’, ‘Head of Department’ or ‘To whom it may concern’. An individual will read your letter and this individual represents the department. So always direct your letter to ‘A Person having Authority’ and ‘Not to Authority having a Person’.
• Impressive Opening – Inquiry letter being a representative to many types of other letters requires an impressive opening. It may not be the agenda of all inquiry letters but wherever it is applicable, you have to impress the reader. To arouse the interest you can state the profit involved in the query. You should write in an active voice and offer relevant facts. The letter should live up to the anticipation and expectations of the reader, making it effortless to read. You can also use certain apt phrases and quotes towards this effect. You can flatter the recipient with certain praises but don’t exaggerate. Self introduction in the starting itself wouldn’t be a good idea so refrain until it is anticipated.
• Be Specific and Brief – It makes sense to be specific and brief. Specificity of your letter will lead to easy perception of the information. Brief letter will be read quickly and wouldn’t appear as burdening. Moreover, there is no scope for anything apart from the request and its relative aspects. You can be specific by offering the most important information; one which will fulfil most of the needs of the reader. You can be brief by using short paragraphs and using one word whose meaning is equivalent to a number of words. Mostly an inquiry letter is of 2 to 3 pages.
• Be Straightforward – Straightforward doesn’t mean a simple go. You have to be direct but by remaining within the boundaries of etiquettes. You shouldn’t sound cold and boring. You have to be professional and follow all the observances expected from an inquiry letter. For, example you shouldn’t condemn, be sarcastic or arrogant. One may not realise it but when others read it, they can point out the anomalies. So build a momentum instead of directly coming to the objective of the letter.
• Generate and Maintain Interest – There are many ways of presenting information. It is up to you how you present it. You can utilise a question to arouse the curiosity of the recipient. You can maintain this interest by providing some hints as to what you have written next. Don’t lose the momentum of the tone as it can reduce the interest. Present your idea which forces the person to imagine a scenario.
• Supportive Documents –Don’t forget to attach the required documents. These documents are supportive towards your cause. For a prospective employee these add value to the credibility of the individual. In a business scenario it is complimentary and well thought idea. They also augment the effect of the letter.
• Facilitate the Response – When you seek information which is more essential to you than it is to the reader, you are required to ease the reply process. So enclose a self-addressed stamped envelope with your query. Even, otherwise it shows your presence of mind, willingness to ensure smooth and quick response. If the inquiry is more beneficial to the recipient, your contact number and other details are already there on the letterhead.
• Offer Incentives – When you make it obvious that the inquiry is beneficial to the recipient, it acts as an incentive. If you make it clear – ‘The How’ and ‘What’ of the desired outcome of the letter, it also serves to offer an incentive. You can emphasise the role of the reader in the inquiry and how it will add up to his credentials. You can use examples towards this effect; a profit to the recipient does go long down the line.
• Review and Revise – Coming to the final section, double check the address. Your letter should have all the qualities of being a professional one. Ensure the use of simple font such as Times New Roman or Arial. Check for any spelling and grammatical errors. If in doubt get a reliable proofreader to review it.
Inquiry Letter Formats
Inquiry Letter Format – Full Block Style
Organisation Letter Head
Your Name
Your Address (can be positioned only to the left)
(can be positioned only to the left, before/after or at the start)
Recipient’s Name (specific official or person)
Recipient’s Address

Reference or Subject (as required)
Dear Recipient (Salutation)
First Paragraph – Details of the Inquiry
Second Paragraph – Brief history, suggestions, statistical data etc.
Third Paragraph – Offer assistance towards communication and assistance

Subscription – Thanking you, yours sincerely etc.
Your Signature
Your Typed First Name Last Name
Your Designation (as required)

ENCL (optional) stands for ‘Enclosure’

Inquiry Letter Format – Modified Block Style
Organisation Letter Head
Your Name
Your Address (should be positioned to the right)
Date (should be positioned to the right)
Recipient’s Name (specific official or person)
Recipient’s Address (can be positioned only to the left)

Reference or Subject (as required)
Dear Recipient (Salutation)
First Paragraph (aligned left) – Details of the Inquiry
Second Paragraph (aligned left) – Brief history, suggestions,
statistical data etc.
Third Paragraph (aligned left) – Offer assistance towards
communication and assistance

Subscription – Thanking you, yours sincerely etc.
Your Signature
Typed First Name Last Name
Your Designation (as required)
ENCL (optional) stands for ‘Enclosure’
(Closing should be positioned to the right)

Your Street Address
City, State Zip Code
Telephone Number
Email Address
Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Name of Organization
Street or P. O. Box Address
City, State Zip Code
Dear Mr./Ms./Dr. LastName:
Opening paragraph: State what position you are inquiring about; how you learned of the organization or position, and when you will be qualified for the position.
2nd paragraph: Tell why you are interested in the position or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the position by relating your background to the employer or position and mention specific qualifications which make you a good fit for the employer’s needs. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.
3rd paragraph: Indicate that you would like the opportunity to talk with the employer to learn more about their opportunities or hiring plans. Restate briefly why you’re so passionate about the opportunity you’re applying for. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.
(Your handwritten signature)
Your name typed
(Note: the contents of your letter might best be arranged into four paragraphs. Consider what you need to say and use good writing style. See the following examples for variations in organization and layout.)


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